Tribal Records Management Conference - Montana & Associates, LLC

Course Description

• Indian tribes and native villages commonly, in addition to the governmental side of their day-to-day operations; have significant business enterprises, ranging from gaming operations to entertainment venues including hotels, grazing operations, convenient stores, and restaurants. A records management program helps the tribe formally declare both physical and electronic records and tags information as belonging to appropriate retention areas, such as high security records, minutes, resolutions, codes, correspondence and historical document categories. The results of this effort allow the tribe to determine which information needs to be kept and for how long, and which content needs to be marked for higher security management due to its value and risk.

• The records management program also identifies which information is eligible for deletion or destruction, reducing risk and cost associated with over-retention as well as better management of information which may be affected by legal or audit holds. In addition, a formal records management program puts the tribe in a better position for negotiating with Federal and State government when lobbying for new enterprises or other trust issues as it demonstrates credibility in securing these rights, through quick and easy access by tribal officials to documents required for negotiation purposes and litigation. Laserfiche Software Deomonstration.

• This course is designed to assist tribal officials, tribal administrators, secretaries, Admin. Assistants, including, legal counsel, IT, Gaming Commissioners and Tribal Council members in preparing the business case for designing and implementing a records management program to assist in the management of all tribal records.

Scheduled Seminars

There are no scheduled events for this seminar

Course Content

Records management 101: a definition – Identifying records affecting sovereignty, culturally considerations and enterprise (gaming) records and other business records for management purposes;

Business and legal reasons to implement a formal program – tribal (gaming) enterprises-accounting, audits;

The process of developing a program that assists all tribal agencies, including branches of governments;

1. 1. Existing policies and tribal laws affecting records;
  2. Audit and inventory of current physical and electronic information which should be managed;
  3. Litigation preparedness, including response sufficiency, adherence to industry best practices, and cost containment;
  4. Drafting records management ordinances;
  5. Electronic content management capabilities, server capacity & cloud storage;
  6. Performing a baseline analysis of the current status;
  7. Laserfiche Software Deomonstration – Electronic Digitized Software.

Identifying gaps in the current status relative to best practices;

Creation of the records retention schedule for tribal business and operations;

Creating policies and procedures for implementing the program; training program;

Applying the policies to both physical and electronic information;

Methods of policy application;
Identification of information meeting destruction or deletion criteria;
Execution of destruction/deletion;

Operational considerations;

Facilities requirements and capacity of facility storage and construction;
Systems management and access requirements;
Scanning/capture requirements;
Electronic content management requirements.

Round table discussions with other records management personnel.

Software Demonstration.